See what's low or expiring at each location, let visits and procedures draw stock down, and track a multi-dose vial by the mL, with a log of every dose of a controlled substance.
01
Pick a location and the rail counts what's low, out and expiring there. Select an item and its record opens beside the list: what's on hand, how close it is to reorder, what's expiring, its history and its recent use.
02
Say what an item comes in and what that holds. Receive three vials and Ona numbers each one, with its lot, expiry, supplier and invoice. You enter the cost per vial, and the stock is counted in mL.
03
Enter 100 mg and Ona shows 0.5 mL. It picks the open vial that has to be used soonest, offers to take the rest from another if that one won't cover the dose, and records the patient, route, site and who gave it.
04
Every receipt, dose, waste, disposal, transfer and correction at a location, with what was left in the vial after each. Entries can't be edited or deleted: a mistake is voided with a reason, and both rows stay.
For gloves, retail products and anything you use whole.
Each location holds a count. Receive, transfer, adjust and write off, with every change listed under Movements. Services, procedures and invoices take stock out as they're used.
For controlled substances, and any multi-dose vial you use in part.
Each container has a number, a lot, a use-by date and a balance. Nothing leaves without naming its container, so service protocols and invoices never deduct these items on their own.
Step 01
Owners and admins switch it on under Settings → Dispensary → Inventory, and add locations under Settings → Locations.
Step 02
Give each one a name, a category and what you count it in. Add what it comes in, a reorder level and how early to warn before expiry. For a controlled substance, choose its schedule and strength.
Step 03
Record what arrived at the location, with its cost and expiry. Items tracked by container also take a lot number and supplier, which a controlled substance requires.
Step 04
Service protocols, completed procedures and invoice lines take out what they use. Doses of tracked items are logged from Inventory, the visit or the chart.
Step 05
Work through Low, Out and Expiring, filter Movements when a count looks off, and record Initial, Two-yearly or Routine counts of controlled stock.
Each location keeps its own counts, and a transfer logs Transfer out at one site and Transfer in at the other.
Received, Transfer out, Transfer in, Adjusted, Write-off and Consumed, filtered by item, type, location and date.
List what a service uses under Inventory → Protocols. It leaves stock when the visit is completed, or goes on the invoice if you switch on Charge.
Completing a procedure deducts the products on its injection points, and asks which vial any tracked product came from.
Add an item to an invoice at its sale price, down to part of a unit. Each line records its stock movement.
Record Initial, Two-yearly or Routine counts of controlled stock. A difference becomes a logged adjustment, and the count itself can't change.
Turn on Witness waste and a second team member confirms each waste of a controlled substance from their own login.
Add each site's registration under Settings → Locations, and it prints at the top of the exported log.
Owners, admins and doctors manage controlled stock and read the log. Staff record doses and waste.
Yes. Tell Ona what an item comes in and what that holds, such as a 10 mL vial. Stock is then counted in mL, and a 0.5 mL dose takes 0.5 mL off the vial it came from.
On items tracked by container, yes: each container keeps its lot, expiry, supplier and invoice number. Other items record a cost and an expiry date when you receive them, without a lot number.
No software can do that on its own. Ona helps you keep the records, but rules differ by state and Ona doesn't file anything with the DEA or a state prescription monitoring program. Review your process with your own compliance advisor.
Dispose of the container with Theft or Significant loss as the reason. Ona records it and shows the reporting deadlines, and your practice files the reports itself.
Void the entry and say why. The stock goes back in the vial, both rows stay on the log, and you record it again correctly.
No. Stock only leaves when a dose is recorded against a named container. A visit shows the doses its services expect, each with a Log dose button, and an invoice line bills without moving stock.
Owners, admins and doctors. Staff can record doses and waste, but can't read the log.
It's included on every plan. Switch it on in Settings when your practice needs it.
Book a demo and we'll receive a vial, log a dose and show you what the log keeps.
