Global media library

The global media library is the dashboard Media page. It shows every patient's photos, videos, and documents in one place, grouped newest first by day and then by patient. It uses the same file tiles, preview, and chart-level media tools used elsewhere in Ona; for patient-specific workflows, see Patient media and documents.

Page areas

The Media page has a heading, a filter bar, a scrolling file list, and chart-level file tools.

Area	What it does
Media	The page heading for the global media library. Its description explains that the page shows every patient's photos, videos, and documents, newest first.
Add media	Opens the upload flow from the page header. You can start an upload even when the list is empty.
Filter bar	Holds the search box, patient filter, file type filter, Shared, and Show archived controls.
Day headings	Group files by day. The page orders groups from newest to oldest.
Patient groups	Within each day, files are grouped by patient. If the patient record still exists, the patient name links to that chart.
Media tiles	Show the same chart media tiles used in patient charts. Opening a tile opens the global preview for that file.
Preview	Opens a larger view of the selected file. The preview also shows which patient the file belongs to, and you can move to the previous or next loaded file.
Compare dialog	Opens when you start a compare from a media item or from preview. It opens the selected patient's media drive for that comparison.

Filters and labels

The filter bar narrows the global list, and the page uses a small set of labels to explain what you are looking at.

Control or label	What it means
Search box	Filters the page by media search text.
Patient filter	Limits the page to one patient. When you upload from a filtered page, that patient is preselected for the upload batch.
File type filter menu	Limits the page to one or more media kinds.
Shared	When turned on, shows only files shared with the patient.
Show archived	When turned on, includes archived files in the results.
Archived	Appears next to a patient name when that patient is archived.
Unnamed patient	Appears when a patient record exists but has no name.
Unknown patient	Appears when a file belongs to a record that is gone. In that case there is no chart link for that file's patient.
Clear search and filters	Appears when search text, a patient filter, file type filters, or Shared return no results. It clears the current search text, patient filter, file type filters, and Shared filter, but it does not turn off Show archived.

Upload, preview, and read-only behavior

The global media library lets you add files and review them, but some files stay read-only.

Tool or behavior	What it does
Add media	Starts the upload flow without dropping files first.
Drop to add	Appears as the page's drop target while you drag files over the media area. Dropping files starts the same upload review flow as Add media.
Upload review dialog	Lets you review the staged files before upload, add more files, choose the patient for the batch, or open the camera.
Camera dialog	Lets you capture media and then continue back into the upload review flow.
Upload dock	Shows the upload queue after you confirm uploads.
Preview navigation	Lets you move backward and forward through the files already loaded on the page. The preview can move across patients, not only within one patient group.
Read-only files	Media actions are read-only when the file belongs to an archived patient or to a record that is gone.

States and messages

The Media page changes its message and actions depending on whether it is loading, empty, filtered, or unable to load.

State	What you see
Loading	The page shows placeholder rows and tiles while media is loading.
Empty library	If there are no files and no active filters, the page shows a no-media empty state with Add media.
Filtered with no matches	If filters return no results, the page shows a no-results state with Clear search and filters.
Load error	If the page cannot load media, it shows an error state saying "Couldn't load media" with a retry action.
More results available	As you near the bottom of the list, the page loads more files automatically.

Access and availability

The global media library depends on your role and on the Global Media view setting for your organization.

Use Settings (1) to open the settings area, then Media (2) in Charting to find the Global Media view setting.

Requirement	What it means
Role	Owners, admins, and clinicians can use the global media library.
Global Media view	The page is available only when Global Media view is enabled for the organization.
Feature turned off	If Global Media view is off and you open the page, Ona sends you to charting settings instead of showing the library.
Scope	The page is a global charting view. It shows media across patients, while chart-specific work still happens in the patient's chart media tools. See Patient media and documents and Finding your way around the patient chart.