Activity log
View organization-wide patient activity, filter entries by team member or recent date range, load older entries, and open a patient from the timeline.
The Activity Log is an admin-only page that shows patient record activity across your organization. In the left sidebar, click Settings (at the bottom). In the settings menu, under General, click Activity Log. Use the filters at the top to narrow what you see, then load older entries when you need to go further back.
What is on the Activity Log page?
Open the Activity Log page from Settings → Activity Log to see a timeline of organization-wide patient activity, newest first.
| Item | What it does |
|---|---|
| Activity | The main timeline of log entries. |
| Everyone | Shows activity from all team members, or one selected team member. |
| Any time | Shows activity from all dates, or one of the recent ranges. |
| Clear | Removes the selected filters. |
| Load older activity | Loads earlier entries below the ones already shown. |
| Patient link | Opens the patient’s chart when the entry is tied to a patient. |
If there are no entries, the page shows No activity. If loading fails and there are no entries on screen yet, it shows Couldn't load activity with a Try again button.
What do the filters do?
Open Settings → Activity Log to narrow the timeline without leaving the page.
| Filter | What it means |
|---|---|
| Everyone | Shows activity from all team members. Choose one person to show only their activity. |
| Any time | Shows activity from all recent dates. Choose Last 7 days, Last 30 days, or Last 90 days to limit the log. |
| Clear | Appears after you apply a filter. It resets both filters so you can return to the full log. |
You can use either filter on its own or both together.
What does the timeline show?
Open Settings → Activity Log to see the timeline grouped by day and then by the person who made the changes.
| Timeline detail | What it means |
|---|---|
| Day headings | Entries are grouped under labels like Today and Yesterday when applicable. |
| Name and time range | Each group shows who acted and the time span for that group. |
| Patient link | When a patient is available, the patient name appears as a link. |
| Action rows | Each row shows the action that happened, such as opening a chart or updating a patient. |
| Repeat views | Repeat views of the same chart within 15 minutes are shown once. |
| Load more button | If older activity is available, Load older activity appears at the bottom of the list. |
The patient link opens that patient’s chart.
What entries can appear?
Open Settings → Activity Log to see many record actions. Some examples are patient, visit, note, file, lab and document activity.
| Entry type | Example labels |
|---|---|
| Chart activity | Opened chart, Updated patient, Archived patient, Merged patient records |
| Visit activity | Opened a visit, Booked a visit, Rescheduled a visit, Cancelled a visit |
| Note activity | Opened a note, Edited a note, Signed a note, Signed a note amendment |
| File activity | Viewed a file, Uploaded a file, Deleted a file |
| Clinical record activity | Added a diagnosis, Recorded vitals, Added a medication, Opened a care plan |
| Forms and documents | Submitted a form, Signed a consent, Downloaded a discharge letter |
If an action does not have a specific label, the page shows a general record change label.
What can't I do here?
Open Settings → Activity Log to view the limits on this page:
- Only owners and admins can view it.
- The page shows a timeline, not a totals report.
- The filters are limited to team member and recent date range.
- You can load older entries, but there is no page count.
Common questions
Can I see the Activity Log for one patient only?
No. Open Settings → Activity Log for the organization-wide timeline. If a patient is attached to an entry, you can open that patient from the timeline.
Can I filter by more than one team member?
No. Open Settings → Activity Log and use Everyone to show one person at a time or everyone.
Can I change the date range to any custom period?
No. Open Settings → Activity Log and use Any time, Last 7 days, Last 30 days, or Last 90 days.
What happens when I open a patient link from the timeline?
It opens that patient’s chart.
Why do I see fewer repeated chart views than I expect?
Open Settings → Activity Log to see repeated chart views grouped into a single timeline line when they happen within 15 minutes.
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